AI-powered expo platform
Both sides of the booth, one intelligent app.
Visitors: record booth conversations, scan cards, and get AI summaries with interest scores — then send follow-ups before you leave the floor.
Exhibitors: capture every lead with rapid card scanning, manage your team and product catalog, and track your entire pipeline from first handshake to closed deal.
Free to start · No card required · iOS & Android
Trusted by visitors and exhibitors at major trade shows
Why ExpoVault
Both sides of the booth, powered by AI.
Whether you are an attendee or an exhibitor, ExpoVault captures the conversation, scores the lead, and closes the loop — automatically.
Capture everything
Visitors record conversations and scan business cards as they walk. Exhibitors capture leads with rapid card scanning, voice notes, and quick-entry forms — nothing slips through.
AI does the heavy lifting
Whisper-powered transcription, structured summaries, 0-100 interest and lead scores, auto-extracted contacts, and smart deduplication — for both sides of the booth.
Close the loop
Visitors send auto-drafted follow-up emails before the show ends. Exhibitors track leads through a six-stage pipeline and manage follow-up actions per visitor — so nothing goes cold.
For visitors
Walk the floor. We handle the paperwork.
Record, scan, and snap at every booth — ExpoVault turns raw moments into qualified leads with AI summaries, interest scores, and ready-to-send follow-ups.
01 · Record & Capture
Every conversation, recorded and ready.
Hit record at the booth and keep talking. ExpoVault keeps capturing in the background and syncs the moment you reconnect — conversations up to 55 minutes.
- One-tap recording with live waveform
- Background capture + offline sync
- Attach photos & cards to each visit
02 · AI Summaries
Every conversation distilled into what matters.
After each recording, the AI transcribes your conversation and generates a structured summary — key points, product interests, and an interest score from 0 to 100.
- OpenAI Whisper-powered transcription
- Auto highlights & key takeaways
- AI Interest Score (0-100) from engagement signals
03 · Card Scanner
Snap a card. Get a clean contact.
Point your camera at a business card and ExpoVault reads the name, company, role, phone, and email — then dedupes against contacts you already have.
- On-device camera OCR
- Smart field extraction & merge
- Batch review queue with offline sync
04 · Follow-ups
The follow-up that writes itself.
ExpoVault turns conversations into action items and drafts personalised emails based on what you actually discussed. Set priorities and due dates, and track every lead.
- Auto-drafted emails from meeting content
- Action types: email, call, demo, custom
- Status tracking: new → contacted → won
For exhibitors
Every visitor becomes a trackable lead.
Capture leads at the booth, manage your staff and product catalog, and run analytics on every show — all from one platform.
01 · Lead Capture
Capture visitors faster than they can hand you a card.
Rapid card scanning, manual quick-entry, and live conversation recording with AI transcription — three ways to capture every lead during the busiest hours.
- Rapid batch card scanner with OCR
- Quick-capture mode for high-traffic hours
- Voice recording with Whisper transcription
02 · Staff & Catalog
Your team and products, organised per show.
Invite staff with granular access controls, manage a global product catalog with categories and images, and assign the right people and products to each event.
- Role-based staff access per event
- Product catalog with categories & brochures
- Assign featured products per expo booth
03 · Analytics & Export
Measure every show, not just the feeling.
See daily visitor trends, interest distribution, lead pipeline stages, top products, and peak hours — then export everything as a CSV for your CRM.
- Real-time visitor analytics dashboard
- Lead pipeline & interest distribution charts
- CSV and PDF export for CRM integration
04 · Lead Pipeline
From handshake to closed deal, tracked.
Every visitor gets an auto-computed lead score (0-100) based on engagement signals. Track them through six pipeline stages and attach follow-up actions with due dates.
- Auto lead scoring: 0-100 from engagement data
- Six-stage pipeline: new → contacted → won
- Per-visitor follow-ups: email, call, demo, WhatsApp
How it works
Two audiences, one simple workflow.
Whether you are walking the floor or running a booth, you are four steps from a clean pipeline.
For Visitors
No training, no setup. If you can hit record, you can run your whole show through ExpoVault.
Download & create
Get ExpoVault AI on iOS or Android and set up your account in about 30 seconds.
Join your expo
Pick your show from the directory or create a new one to organise your day.
Capture everything
Record conversations, scan cards, snap photos, and log booth visits as you walk.
Follow up & close
Review AI summaries, send auto-drafted emails, and track every lead to close.
For Exhibitors
Register your company, build your catalog, and start capturing leads on day one.
Register your company
Create your exhibitor account and set up your company profile in minutes.
Build your catalog
Add products with images and brochures, organise into categories, and invite your staff.
Join an expo
Search for upcoming expos, book your booth, and assign featured products and staff.
Capture & track leads
Scan visitor cards, record conversations, score leads, and manage your pipeline to close.
AI under the hood
Purpose-built AI for the expo floor.
Not a generic chatbot bolted on — a pipeline tuned for noisy halls, business cards, and the way deals actually get made.
Speech-to-text
OpenAI Whisper transcribes booth conversations for both visitors and exhibitors — with noisy-floor resilience and speaker context.
Interest & lead scoring
Visitors get a 0-100 interest score per booth. Exhibitors get auto-computed lead scores based on engagement, products, and contact completeness.
Email drafting
GPT writes personalised follow-up emails grounded in what was actually said — for visitors following up and exhibitors nurturing leads.
Card OCR
Vision models read business cards and structure them into clean, deduped contacts — used by visitors scanning exhibitor cards and exhibitors scanning visitor cards.
Smart summaries
Key topics, product interests, and next steps extracted into a scannable recap after every conversation.
Daily digest
Visitors end each show day with a measured recap of visits, leads, and outstanding follow-ups.
Visitor analytics
Exhibitors see AI-driven trends: daily visitor volume, interest distribution, peak hours, and top products of interest.
Social proof
Loved by both sides of the booth.
From first-time attendees to exhibitor teams running 10-booth shows, ExpoVault turns chaotic expo days into a clean pipeline.
“I used to leave every show with a stack of cards and no idea who said what. Now the summary and the draft email are waiting before I land.”
“We captured 400 leads across three days with the rapid card scanner. The pipeline view alone saved our team a week of post-show sorting.”
“Scanning cards and recording in one app means I actually stay present in the conversation instead of scribbling notes.”
“My staff used to hand me a spreadsheet after every show. Now I see the analytics live — interest levels, top products, peak hours. Game changer.”
“The interest score is scarily accurate. We work the 80+ leads first and our post-show reply rate doubled.”
“Setting up our product catalog and assigning staff per event took ten minutes. On show day we just captured and tracked — no spreadsheets, no chaos.”
“I used to leave every show with a stack of cards and no idea who said what. Now the summary and the draft email are waiting before I land.”
“We captured 400 leads across three days with the rapid card scanner. The pipeline view alone saved our team a week of post-show sorting.”
“Scanning cards and recording in one app means I actually stay present in the conversation instead of scribbling notes.”
“My staff used to hand me a spreadsheet after every show. Now I see the analytics live — interest levels, top products, peak hours. Game changer.”
“The interest score is scarily accurate. We work the 80+ leads first and our post-show reply rate doubled.”
“Setting up our product catalog and assigning staff per event took ten minutes. On show day we just captured and tracked — no spreadsheets, no chaos.”
Pricing
Start free. Upgrade when it pays for itself.
Start free. Upgrade only when a single closed lead has already paid for the year.
Visitor Free
Get started free — essential visitor tools at every expo
- Event / expo count
- Voice transcription
Visitor Pro
Unlimited card scanning, AI meeting summaries, follow-up drafts, company insights, natural-language search, and cross-show memory vault across all shows and years.
- Event / expo count
- Voice transcription
- AI meeting summaries
- AI follow-up drafts
- Domain / website summarization
- Local-language transcription
- Company Insights (research the card's website)
- Cross-show memory vault
Prices in INR. Cancel anytime. Enterprise plans available on request.
FAQ
Questions, answered.
Everything you need to know before your next show.
Your next expo is too important to wing it.
Whether you are walking the floor or running a booth — download the app or sign in to the exhibitor portal and start capturing leads today.
Open the exhibitor portalFree to start · No card required · iOS & Android