AI-powered expo platform
Both sides of the stall, one intelligent app.
Visitors: record stall conversations, scan cards, and get AI summaries with interest scores, then send follow-ups before you leave the floor.
Exhibitors: capture every lead with rapid card scanning, manage your team and product catalog, and track your entire pipeline from first handshake to closed deal.
Mobile appComing soon to iOS & Android
Open the exhibitor portalFree to start · No card required · Coming soon to iOS & Android
Why ExpoVault
Both sides of the stall, powered by AI.
Whether you are an attendee or an exhibitor, ExpoVault captures the conversation, scores the lead, and closes the loop — automatically.
Capture everything
Visitors record conversations and scan business cards as they walk. Exhibitors capture leads with rapid card scanning, voice notes, and quick-entry forms, so nothing slips through.
AI does the heavy lifting
Whisper-powered transcription, structured summaries with highlights, risks and next steps, auto-extracted contacts, and smart deduplication for both sides of the stall.
Close the loop
Visitors turn every conversation into follow-up actions before the show ends. Exhibitors track leads through a six-stage pipeline and manage follow-up actions per visitor, so nothing goes cold.
For visitors
Walk the floor. We handle the paperwork.
Record, scan, and snap at every stall. ExpoVault turns raw moments into qualified leads with AI summaries, interest scores, and ready-to-send follow-ups.
01 · Record & Capture
Every conversation, recorded and ready.
Hit record at the stall and keep talking. ExpoVault keeps capturing in the background and syncs the moment you reconnect. Conversations can run up to 55 minutes.
- One-tap recording with live waveform
- Background capture + offline sync
- Attach photos & cards to each visit
02 · AI Summaries
Every conversation distilled into what matters.
After each recording, the AI transcribes your conversation and generates a structured summary: key points, product interests, and an interest score from 0 to 100.
- OpenAI Whisper-powered transcription
- Auto highlights & key takeaways
- Risks and suggested next steps
03 · Card Scanner
Snap a card. Get a clean contact.
Point your camera at a business card and ExpoVault reads the name, company, role, phone, and email, then dedupes against contacts you already have.
- On-device camera OCR
- Smart field extraction & merge
- Batch review queue with offline sync
04 · Follow-ups
The follow-up that writes itself.
ExpoVault turns conversations into suggested next steps and action items based on what you actually discussed. Set priorities and due dates, and track every lead.
- AI-drafted follow-up emails from meeting content
- Action types: email, call, demo, custom
- Status tracking: new → contacted → won
For exhibitors
Every visitor becomes a trackable lead.
Capture leads at the stall, manage your staff and product catalog, and run analytics on every show, all from one platform.
01 · Lead Capture
Capture visitors faster than they can hand you a card.
Rapid card scanning, manual quick-entry, and live conversation recording with AI transcription: three ways to capture every lead during the busiest hours.
- Rapid batch card scanner with OCR
- Quick-capture mode for high-traffic hours
- Voice recording with Whisper transcription
02 · Staff & Catalog
Your team and products, organised per show.
Invite staff with granular access controls, manage a global product catalog with categories and images, and assign the right people and products to each event.
- Role-based staff access per event
- Product catalog with categories & brochures
- Assign featured products per expo stall
03 · Analytics & Export
Measure every show, not just the feeling.
See daily visitor trends, interest distribution, lead pipeline stages, top products, and peak hours, then export everything as a CSV for your CRM.
- Real-time visitor analytics dashboard
- Lead pipeline & interest distribution charts
- CSV and PDF export for CRM integration
04 · Lead Pipeline
From handshake to closed deal, tracked.
Rate every visitor's interest from 1 to 5 stars. Track them through six pipeline stages and attach follow-up actions with due dates.
- AI lead scores: hot, warm or cold, with the reason
- Six-stage pipeline: new → contacted → won
- Per-visitor follow-ups: email, call, demo, WhatsApp
How it works
Two audiences, one simple workflow.
Whether you are walking the floor or running a stall, you are four steps from a clean pipeline.
For Visitors
No training, no setup. If you can hit record, you can run your whole show through ExpoVault.
Create your account
The ExpoVault AI app is coming soon to iOS and Android. Once it is out, signing up takes about 30 seconds.
Join your expo
Pick your show from the directory or create a new one to organise your day.
Capture everything
Record conversations, scan cards, snap photos, and log stall visits as you walk.
Follow up & close
Review AI summaries, act on suggested next steps, and track every lead to close.
For Exhibitors
Register your company, build your catalog, and start capturing leads on day one.
Register your company
Create your exhibitor account and set up your company profile in minutes.
Build your catalog
Add products with images and brochures, organise into categories, and invite your staff.
Join an expo
Add the expos you are exhibiting at with your stall number, then assign featured products and staff.
Capture & track leads
Scan visitor cards, record conversations, score leads, and manage your pipeline to close.
AI under the hood
Purpose-built AI for the expo floor.
Not a generic chatbot bolted on — a pipeline tuned for noisy halls, business cards, and the way deals actually get made.
Speech-to-text
OpenAI Whisper transcribes stall conversations for both visitors and exhibitors, handling noisy show floors and keeping speaker context.
Lead scoring
AI scores each lead hot, warm or cold from the conversation, with the reason, so exhibitors work the hottest leads first.
Next steps and email drafts
AI turns each conversation into concrete next steps, then drafts the follow-up email from what was actually discussed, ready for you to check and send.
Card OCR
Vision models read business cards and structure them into clean, deduped contacts, used by visitors scanning exhibitor cards and exhibitors scanning visitor cards.
Smart summaries
Key topics, product interests, and next steps extracted into a scannable recap after every conversation.
Daily digest
Visitors end each show day with a measured recap of visits, leads, and outstanding follow-ups.
Visitor analytics
Exhibitors see AI-driven trends: daily visitor volume, interest distribution, peak hours, and top products of interest.
At a glance
Built for the busiest days of the show.
Capture a lead in seconds, keep every conversation, and follow each one through to a decision.
Pricing
Start free. Upgrade when it pays for itself.
Start free. Upgrade only when a single closed lead has already paid for the year.
Visitor Free
Get started free — essential visitor tools at every expo
- Event / expo count
- Voice transcription
Visitor Pro
Unlimited card scanning, AI meeting summaries, follow-up drafts, company insights, natural-language search, and cross-show memory vault across all shows and years.
Not on sale yet
- Event / expo count
- Voice transcription
- AI meeting summaries
- AI follow-up drafts
- Domain / website summarization
- Local-language transcription
- Company Insights (research the card's website)
- Cross-show memory vault
Prices in INR. Cancel anytime. Enterprise plans available on request.
FAQ
Questions, answered.
Everything you need to know before your next show.
Your next expo is too important to wing it.
Whether you are walking the floor or running a stall, the ExpoVault AI app is coming soon to iOS and Android. Exhibitors can sign in to the web portal and start capturing leads today.
Mobile appComing soon to iOS & Android
Free to start · No card required · Coming soon to iOS & Android